(This was the informational letter that was sent out to garner volunteers for this project. It also states a basic project scope)
TO: Parents, Students, and Booster Club Supporters
FROM: Celebration Athletic Booster Club Media Committee
RE: Celebration Sports Update Television Show
DATE: July 31st, 2008
This year, the Celebration Athletic Booster Club will be sponsoring a television show called Celebration Sports Update that will air on the local Celebration TV station and be a summary of the past week’s sporting events and news about upcoming events. The purpose of this show is to bring attention to the various sport programs at both Celebration schools (K-8 and the High School) through a sports-format news program that includes highlights, interviews, and event information. Our goal is to get the word out to the town and to have some fun creating something unique in the process.
We will be producing a single show each week using a fairly aggressive schedule that requires as many volunteers as we can get. We have paired up with Mrs. Larson at CHS and her students so that the majority of the production is from the creative minds of the volunteer students with the Booster Club in support. It is important to note that this project is strictly volunteer and not part of Mrs. Larson’s in-school curriculum.
This project has been underway for several months now but we are quickly approaching our first show, which we hope will air on September 4th. We are still looking for volunteers to fill spots on our team in any of the following capacities:
Video and Sound editors
General Support Staff
If you are handy in any of these areas, we can use your talents. If you just want to help in anyway, we need you as well.
Additionally, in your Booster Club packet of materials, you will find guidelines for submitting video content for use in the show. For any questions regarding video content, send an email to Patrick Archambeau (email@example.com)
There will be a final organizational meeting on August 22nd (time and location TBA) where the responsibilities for the first show will be set and we will begin production. If you would like to be invited to the meeting, please send an email to Patrick Archambeau (email above) so we can inform you of the time and place.
In the making of this video I had to use:
3. Cue Cards
4. Editing Software (iMovie + Final Cut Pro + Powerpoint)
5. Various Image modification software
7. Macintosh and Windows based computers
I had to burn the show onto a DvD each week so that I could submit it into our local cable station. They played it right from this DvD when they wanted it to run on the channel. It was a rather simple deployment method.